Outdoor promotion space site booking

Please fully read the Terms and Conditions before making your enquiry

You are rquired to provide proof of Public Liability Insurance for your booking.

A Risk Assessment and Method Statement may also be requested.

All sites are 5m x 5m. Height restriction of 2m.

If you are collecting for charitable purposes you must apply for a charitable street collection license through Cheshire West and Chester Council. Please refer to Terms & Conditions

Please contact Chester BID to check availability of sites and to discuss the approval process of your specific promotion. email hello@chesterbid.co.uk or call 01244 403680

Outdoor promotion space booking

Please complete all the required fields in the form below.
By completing this form you are confirming that you have read and will comply to the Terms & Conditions of use.

Step 1 of 6 - Company Details

Booking Company*
Company Type*
Please select the type of company. If you’re unsure please select other and we will get back to you once submitted.
Company Type (Other)
If you selected Other above, please enter additional information here.
Contact Name
First Last
Please enter the name of the primary contact for this booking.
Contact Email*
Contact Telephone*

Site*
Please select the site you would like to make a booking for. Please see our brochure. If your event involves a branded vehicle you would like included in the promotion please email info@ch1chesterbid.co.uk and we will assess if this can be arranged separately. Please refer to brochure for location details.
Event start date*
Date Format: MM slash DD slash YYYY

On what date would your booking start? Due to the seasonal Christmas Markets & Events, no sites are available for approx. 6 weeks before Christmas. Please check these dates with CH1ChesterBID Company on 01244 403680.
Time of arrival*

: HH

MM

Please note, the area is pedestrianised between 10am and 4.30pm. If you require vehicle access to load and unload you need to have them removed before 10am when the bollards go up. No part of your event will be permitted to remain overnight.
Event end date
Date Format: MM slash DD slash YYYY

On what date would your booking end? Please leave this blank for single day bookings.
Time of departure*

: HH

MM

Please note, the area is pedestrianised between 10am and 4.30pm. You can access after 4.30 for de-rig.
On-site representative Name*
- The same as contact name
- Someone else is the on site representative
On-site representative Name*
First Last
Please enter the name of the contact on site, this may be shared with front line staff including Police, Fire Service, Enforcement and Licencing on the day of the event.
On-site representative Telephone*
Please enter a mobile telephone number for the person who will be contactable on the day, this will be shared with front line staff including Police, Fire Service, Enforcement and Licencing on the day of the event.
Event description*
Please outline your event, being as descriptive as you can. Please note that PA systems / sound systems are not permitted.

Structural details
Please provide details of any structure including its weight and dimensions. It must be covered by your insurance and weighted correctly. If there are several large pieces to the event please give the total weight and ensure it can fit within the 5m x 5m space. Please attach images of your event equipment if you have them.
Event equipment images
Drop files here or

Accepted file types: jpg, pdf, png.
Weight (Kilograms)*
Length (Metres)*
Height (Metres)*
Width (Metres)*
Insurance Policy*
Drop files here or

Accepted file types: jpg, pdf, png.
Please upload a copy of your insurance documents. If you do not have them to hand, please make sure you send them to us at least a week in advance of your event. If this is not submitted you will not be permitted to use the site.
Free samples details*
If you will be giving out free samples, please provide details below. Please be aware that the city operates a no leafleting policy, you can display the information and let the public take a copy independently. Alternatively, if you are giving away goody bags they can be included inside them.
Cleansing*
Please state below how you will avoid litter from your event.
Staff numbers*
Please enter a number less than or equal to 4.
How many people will be working on site? Please note that due to the limited size of the promotional sites only 4 persons are permitted at any one time.

Finance details
- My booking is non chargeable
Finance Name*
First Last
Please provide a name for the person responsible for making payment. Please refer to brochure for fees.
Finance Email
Finance Telephone*
Finance Address*
Street Address Address Line 2 City ZIP / Postal Code

Purchase Order
Please enter your Purchase Order number here. If you don’t use a PO please enter N/A

Advance Payment
Payment must be complete before use of the site. If your booking is short notice please contact the CH1ChesterBID Team.
Social media details
Please provide details of any social media accounts or hashtags that we should be aware of to help you promote your event.
Terms and Conditions*
- Please tick this box to confirm you have read and agree to the Terms & Conditions.
Review the Terms and Conditions
Name
This field is for validation purposes and should be left unchanged.

Outdoor promotion space site booking

Please fully read the Terms and Conditions before making your enquiry

Outdoor promotion space booking

Step 1 of 6 - Company Details

Structural details

Finance details

Advance Payment

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